Frequently Asked Questions
I have a question about the conference – who can I ask?
Feel free to ping an email to firstname.lastname@example.org, where somebody will be happy to help. Once at the conference, there will be plenty of people walking around wearing Volunteer badges just waiting to be side-tracked from whatever it is they’re panicking about!
How do I get to Winchester?
Winchester is easily accessible by rail (there is a station in the town) or road. We've got maps and directions here.
How can I register for the conference?
You can register on our ezregister booking page.
How much does the conference cost?
There are a variety of rates, depending on whether you are member of SCBWI or not, and what extras you want to sign up for. Rates are as follows:
- SCBWI Member = £199
- SCBWI Member plus manuscript or portfolio review = £229
- SCBWI Member plus both manuscript and portfolio review = £259
- Non-SCBWI Member = £229
- Non-SCBWI Member plus manuscript or portfolio review = £264
- Non-SCBWI Member plus both manuscript and portfolio review = £299
- Friday Night Critique = £6
Society of Authors and Association of Illustrators receive a discount off the standard rate to the conference. If you are a member, please contact them for a discount code.
When do I need to book my place by?
The last day we can accept bookings is Friday 8th November. Places on the Sunday intensives are limited, we recommend booking early to get your first choice selection.
If you wish to have a 1-2-1 Manuscript review you will need to book before 1pm on Friday 27th September. Illustrators wishing to have a 1-2-1 portfolio review can book these up until the last booking day of Friday 8th November.
Can I attend just for the day?
We regret that due to logistical problems it is not possible to book for one day only, although delegates are, of course, free to make private sharing arrangements or to book for the whole conference but only turn up for one day.
I’ve got an idea for next year’s conference – is there anyone I can pass it on to?
Sure – all ideas are welcome! You can either grab a volunteer whilst you’re at the conference, or drop us an e-mail afterwards at email@example.com.
I have booked a place on the conference, but I can no longer attend. Can I get a refund?
In extenuating and rare circumstances it may be possible to issue a refund. Anyone needing a refund should send an email to firstname.lastname@example.org outlining their reasons, and we’ll do our best.
Is the cost of accommodation included in the price?
No – you’ll need to make your own arrangements. There are plenty of places to stay in Winchester, including hotels and B&Bs, all within walking or short driving distance of the University. The Visit Winchester website can be useful if you aren’t familiar with the town.
FOOD AND OTHER REFRESHMENTS
What meals are included?
Lunch will be provided on both Saturday and Sunday. A buffet will also be available at the Saturday night party. The dinner on Friday night is, however, not included in the price.
Where will I be able to find tea and coffee?
Refreshments are provided at all breaks downstairs in the Stripe Building. Lunch will also be provided on both Saturday and Sunday.
FRIDAY EXTRAS - CRITIQUE NIGHT AND DINNER
What is the Critique Night?
The critique night happens on Friday. It’s an optional extra (costing an additional £6), and is an opportunity for you to meet fellow writers and illustrators and get some feedback on your work in a fun, informal environment. For those attending, further details will be provided nearer the time. If you feel you should have received details by now and haven’t, please send an email to email@example.com.
What is the Friday night dinner?
After the critique event (see above), most participants go out for dinner, where they are joined by anybody else who fancies a bit of food and a lot of good company. This cost is NOT included in the conference. If you would like to come along, you can tell us on the booking form. If you forget to tick the box when you book, you can drop an email to firstname.lastname@example.org and they’ll pop you on the list.
How can I get a one-to-one review of my manuscript or portfolio?
There are a limited number of one-to-one slots with agents/editors available, which you can book at the same time as the conference. One-to-ones take place on Saturday and Sunday at appointed times, which can be found in the entrance hall of the Stripe Building (the main building we use) as well as other places, throughout the conference. Instructions for submitting work, etc, will be sent out in your confirmation email.
How can I find out who my one-to-one is with?
Unfortunately, because demand is so high, we can’t inform you in advance of the time of your slot or who it will be with. If you’ve booked a review and your name doesn’t appear on the list, look for a volunteer to help you.
Where and when is the Saturday Night Party taking place this year?
The Party will once again be held in The Bapsy Hall @ The Guildhall Winchester, from 19.30 pm to 22.30 pm.
Who is invited to the party? Can I come?
Find out about the party here. All conference faculty and delegates will be attending the party. We also invite a number of PAL members to participate the Mass Book Launch (see below for more information). SCBWI British Isles also invites special industry guests (Editors, Publishers, Agents and Art Directors) to come along and join the fun.
What is the dress code for the party?
To make it a special occasion, the dress code is smart evening wear. We leave this open to interpretation, but it definitely means no jeans! Dinner jackets and gowns are encouraged, but if you don't own a dinner jacket or gown just come in smart going-out clothes.
Don't forget to wear your name badge!
What’s all this about a Mass Book Launch?
To celebrate publications by our members in 2012, we will be inviting them to take part in a Mass Book Launch. Photos of last year’s event can be found on the Party page.
Who can participate in the mass book launch?
We invite SCBWI British Isles PAL members (What's a PAL member? Find out here ) who have had/are having a physical book published between 1st January 2012 and 31st December 2012 to participate. We have already invited everyone for this year's launch. If you have a book coming out next year, please updated your profile and publication history on SCBWI.org so we know to invite you next year if we run another Mass Book Launch! The SCBWI.org website has all the info on how to do this.
To make the Mass Book Launch easier to administer and fairer on all members, we download a list of recent publications from the www.scbwi.org website – we send out three emails before the cut-off date via the www.scbwi.org website to our members to remind them to update their publication details on their membership profile. The emails may well have landed in your SPAM inbox (the emails will come from email@example.com) - please check!
Who will be participating in this year’s Mass Book Launch?
We won’t be revealing who’s participating in this year’s Mass Book Launch until much closer to the conference – although invites will go out in July to eligible PAL members. In other words, you'll have to wait and see!
Can I sell my book at the conference?
There will be a book seller who will stock a number of titles by all authors who are involved in a workshop or other session during the conference. If you are not involved in the conference, there will be no specific opportunity for sales provided at the conference.